Features Admin Email Pricing Google Workspace Contact

HOA Website Services

A Complete Digital Solution for Your Community

Prepared by Dark Space Labs

darkspacelabs.com  |  [email protected]  |  970-829-8919

Why Your HOA Needs a Website

🎯

Single Source of Truth

Announcements, documents, meeting schedules, and contact info — all in one place residents can access 24/7.

💬

Fewer Calls and Emails

When homeowners can self-serve answers online, the board and property manager spend less time repeating the same information.

🤝

Trust and Transparency

Keeping homeowners informed and engaged builds confidence in board leadership and increases community participation.

🏠

Property Value Support

A professional web presence signals a well-run community to prospective buyers and real estate agents.

See It in Action

We have built a fully functional demo site so you can explore every feature before making a decision. The demo uses a fictional community called Pioneer Ridge to showcase the full experience.

Public Website
pioneer2.darkspace.pro
Admin Panel
pioneer2.darkspace.pro/admin
Demo Password
admin1234

A fully custom-built website developed by Dark Space Labs using modern JavaScript. Cleaner, faster, and purpose-built for HOA use with no unnecessary plugins or bloat. Your board gets a simple admin panel to manage all content, or Dark Space Labs can handle updates on your behalf as part of your hosting agreement.

What Your Residents See

Every feature below is built in and ready to use from day one.

Homepage

Homepage

A welcoming community hub displaying upcoming events, the latest announcements, and quick links to the most-used resources. Residents get an at-a-glance view of community activity and effortless navigation.

Announcements

Announcements

Board posts and community news with full detail pages, category filters, and featured post highlighting. Residents stay informed with timely updates on everything from park openings to payment reminders — all in one organized feed.

Document Library

Document Library

A searchable, categorized repository for CC&Rs, bylaws, budgets, meeting minutes, and more. Homeowners can find and download any community document in seconds, reducing repetitive requests to the board.

Meetings

Meetings

Upcoming meeting schedule plus a full archive of past meeting minutes and agendas. Residents can see when the next board meeting is and review what was decided at any prior meeting — promoting accountability and participation.

Board of Directors

Board of Directors

Professional profiles for each board member and committee, including roles, terms, and responsibilities. A transparent presentation of your leadership team helps residents know who to contact and builds confidence in community governance.

FAQ
Frequently Asked Questions

FAQ

Answers to the most common homeowner questions, filterable by category such as Payments, Rules, Documents, and Home Sales. A well-maintained FAQ dramatically reduces repetitive inquiries and empowers residents to self-serve.

Contact Form

Contact Form

Residents can reach the board or property manager directly from the site using a simple, categorized contact form. Messages are routed to the right recipient automatically, ensuring fast response times and nothing gets missed.

What Your Board Controls

Your board manages all website content through a clean, intuitive admin panel. No technical knowledge required — if you can use email, you can run this site.

Admin Dashboard

Dashboard

The admin home screen gives your board a bird's-eye view of the entire site: community info, board members, announcements, meetings, and documents. Each card shows a live count and links directly to the editor.

Community Info Editor

Community Info

Update your HOA name, tagline, mission statement, description, and location details. Changes publish instantly to the public site, so your community profile is always accurate and up to date.

Board Members Editor

Board Members

Add, edit, or remove board members with full profile details: name, role, term, avatar color, and bio. Drag and drop to reorder. When board seats change, updates take seconds.

Announcements Editor

Announcements

Create new announcements, assign categories, feature important posts, and reorder the feed. The editor supports rich text so your board can communicate clearly with the community.

Meetings Editor

Meetings

Schedule upcoming meetings and maintain a complete archive of past meetings with minutes. Each entry includes the date, type, location, and time — giving residents a transparent view of board activity.

Documents Editor

Documents

Organize documents into categories like Governing Documents, Rules and Policies, Budgets, and Meeting Minutes. Upload PDFs, set descriptions, and manage the entire document library from one screen.

Professional Email for Your HOA

Up to 10 Mailboxes
5 GB Storage Each
Your Domain Name

Your HOA gets up to 10 dedicated email addresses tied to your community's domain, each with 5 GB of storage. This gives your board and committees a professional, unified identity for all community communications.

Example Email Addresses

Why This Matters

  • Professional appearance: Emails from [email protected] carry more weight than a personal Gmail address.
  • Continuity: When board members change, the email address stays the same — no lost contacts or forwarding headaches.
  • Organization: Separate inboxes for different functions keep communications clean and accountable.
  • Included at no extra cost: Email is bundled with your website hosting package.

How It Works

Four simple steps from kickoff to launch.

1

We customize everything

Dark Space Labs sets up and fully customizes the site for your community: colors, logo, community name, and all site copy.

2

We load your content

Your existing documents, meeting minutes, board member info, and announcements are loaded so the site launches fully populated.

3

Your board takes control

We hand off admin access so your board can manage all content going forward. No developer needed, ever.

4

We keep it running

Ongoing hosting, security updates, backups, and support are included. Your site stays fast, secure, and always available.

Pricing

All plans include setup, customization, hosting, email, and admin access. Contact Dark Space Labs for a custom quote tailored to your community's needs.

Service Description Price
Setup Fee Full site build, customization, content loading, and board training Contact Us
Monthly Hosting Hosting, SSL, security updates, uptime monitoring, and up to 10 email addresses Contact Us
Content Updates Optional: Dark Space Labs manages ongoing content updates on your behalf Contact Us

Optional Add-On: Google Workspace

Want to take your community's digital tools to the next level? Google Workspace gives your HOA the same enterprise-grade productivity suite used by businesses worldwide — all under your own domain.

Google Workspace replaces the included email with a full-featured platform that goes far beyond basic email. It is ideal for HOAs that want shared calendars, collaborative document editing, cloud storage, and video meetings — all in one integrated package.

Gmail — Professional Email

Custom domain email, 30 GB storage/user, spam protection, any-device access, replaces included 10-mailbox package.

Google Drive — Cloud Storage

Centralized HOA document storage, shared drives for organizational continuity, 30 GB/user pooled, granular sharing permissions.

Google Docs, Sheets, and Slides

Real-time co-editing, automatic version history, browser-based (no software).

Google Calendar

Shared HOA calendar, meeting invitations and reminders, embeddable on website.

Google Meet

Virtual board meetings (up to 100 participants), screen sharing, recording on higher tiers.

Google Forms

Surveys, architectural review forms, violation reports, event RSVPs; auto-collected in Sheets; embeddable.

Admin Console

Add/remove users as board changes, security policies and 2FA, full audit logs.

Google Workspace Pricing

Plan Storage/User Meet Capacity Price/User/Mo
Business Starter 30 GB 100 participants $7
Business Standard 2 TB 150 participants $14
Business Plus 5 TB 500 participants $22
Dark Space Labs handles the full Google Workspace setup and integration with your HOA website at no additional setup fee when bundled with your website package. Ongoing Google Workspace licenses are billed separately through Google.

Ready to Get Started?

Contact Dark Space Labs to schedule a live demo or receive a custom quote for your community.

Web darkspacelabs.com
Email [email protected]
Phone 970-829-8919
Schedule a Demo